Association of Insurance Brokers of Kenya
Effective Date: 1st January, 2025
1. Introduction
The Association of Insurance Brokers of Kenya (AIBK) is committed to protecting the privacy and personal data of its members, stakeholders and website users. This Privacy Policy outlines how we collect, use, store and protect your personal information in accordance with the Data Protection Act, 2019 (Kenya) and applicable regulations.
2. Information We Collect
We may collect the following categories of personal and business information:
- Full name and contact details (email, phone, address)
- Company registration and licensing details
- Tax and compliance documentation (e.g., PIN certificate)
- Payment information for advocacy fees and other services
- Communication records (emails, meeting attendance, etc.)
- Any other information necessary for processing membership and delivering services
3. How We Collect Information
Your information may be collected through:
- Membership registration forms (physical or online)
- Emails, calls, or other communications
- Events, conferences, or forums
- Our website or affiliated platforms
- Third-party sources (e.g., IRA or government databases) where permitted by law
4. Purpose of Data Collection
We collect and use your personal information for the following purposes:
- To process and manage membership applications
- To maintain our membership database and directory
- To communicate with members and stakeholders
- To deliver services, notices and updates
- To comply with legal, regulatory, or constitutional obligations
- To promote advocacy, engagement and industry representation
5. Data Sharing and Disclosure
We do not sell or lease personal data to third parties. However, we may disclose information to:
- Regulatory authorities (e.g., Insurance Regulatory Authority)
- Government agencies, if required by law
- Service providers or partners assisting in data processing under strict confidentiality agreements
- The public, where publication is required (e.g., member directory), with your prior consent
6. Data Security
We implement appropriate technical and organizational security measures to safeguard your personal data from unauthorized access, loss, or misuse, including:
- Secure data storage systems
- Access control and role-based permissions
- Regular system audits and updates
7. Data Retention
Your data will be retained for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. When no longer needed, your data will be securely deleted or archived.
8. Your Rights
Under Kenyan data protection laws, you have the right to:
- Access your personal data held by AIBK
- Request correction of inaccurate or outdated data
- Withdraw consent (where processing is based on consent)
- Object to unlawful data processing
- Request erasure or restriction of your data, subject to legal limitations
- Requests can be submitted to the contact below.
9. Cookies and Website Usage
Our website may use cookies or similar technologies to improve user experience and gather analytics. You can manage cookie preferences through your browser settings.
10. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in legal, technological, or operational practices. All changes will be communicated via our website or official correspondence.
By engaging with AIBK or submitting your information, you acknowledge that you have read and understood this Privacy Policy.